SPSC logo
2016/7/28~30 (SPSC)
2016/7/24~28 (preSPSC)
Chengdu, China
弦唯象学和弦宇宙学2016短期学校和国际研讨会
School and International Workshop on String Phenomenology and String Cosmology 2016

Registration

Please fill the registration form on the conference Indico page (http://indico.ihep.ac.cn/event/6063/). You must first register an IHEP Indico account to register the conference, and you can modify your registration information from your account by the deadline. There is no formal on-site registration. Please come to the venue according to the schedule. Some paperwork and signatures will be collected during the program.

Visa

Most participants who hold passports from outside of mainland China need to apply for a Chinese visa before travel. Please check the Chinese embassy or travel agencies in your region for more information and prepare the visa application well in advance (at least one month before your travel). Usually the F-visa (business or visiting visa, which is officially for academic visits) is required and an "Invitation Letter of Duty Authorized Unit" is needed from our university. We can also provide a normal invitation letter with our department stamp, and a proof of hotel reservation which may be needed for your travel. Please send us the following for preparation of the documents.

We will send both the scanned documents by email (which is sufficient at most Chinese embassies) and the original by courier service once they are ready. In some cases it might be possible (but not 100% gauranteed) to get the L-visa (tourist visa) without such official paperwork, and the hotel reservation is usually required.

Accommodation

All participants (unless you want to arrange your own accommodation) will be accommodated in Kehuayuan Hotel (webpage), which is the same place as the conference venue. It is located on the campus of Sichuan University. Please send us the following (which is a subset of the list above for visa letters) for the hotel reservation.

The following hotel address can be used for your paperwork.

Direction and Transportation

You will arrive by air at Chengdu Shuangliu International Airport, or by train at Chengdu (North) or Chengdu East Railway Station. After arrival please choose one of the following options for your local transportation.

Form of Lectures and Talks

There will be both a projector and a whiteboard in the conference venue. You can freely choose to present your work using slides, or on the board, or both at the same time. Please convert your slides to PDF files for better compatibility. It is also preferred to provide a file or scan of notes if you choose to have a board presentation.

Name Badges

For better communication and collaboration, name badges are expected to be worn at all time during the conference. Local organizers and volunteers ware badges with distinct color, and you can find help from them. For environmental concern, you can return the badge to us for recycling at the end of the symposium if you do not need it anymore. You are also free to keep the badge yourself if you want to have it as a souvenir.

Meals

The hotel will provide breakfast. For lunch and dinner please follow our directions to the restaurant. Most meals during the conference period will be provided in the restaurant of Kehuayuan Hotel (which has a good reputation in the area). Please indicate in advance to us if you are vegetarians or have special requirements for food. If you want to have your own meal, there are restaurants of different levels around the campus for you to explore. But most dining halls on campus only accept the campus card. Please ask our volunteers for help and recommendation. There is a reception banquet on the evening of 7/26. Everyone is welcome to attend.

Emergency Contact

The front desk of Kehuayuan Hotel has some English-speaking workers and you can ask for help there. In case of emergency you can also call our mobiles (sent separately in emails).